Website Policies

HOW TO GET INFORMATION ONTO THE WEBSITE

Email your information to the president, who will critique it, and pass it on to the webmaster when acceptable.

SEND INFORMATION TO:

President

Trimble,Rick 4842
214-298-1009
EMAIL: ricktrimble17 at gmail dot com

WHAT YOU SHOULD PROVIDE

If you want reasonably quick response, you should

Let this table be your guide to providing information for publication on the website.
Some things are easy to include on the website, others require much work, and some require services that can not or will not be provided by the webmaster.

INFORMATION WHAT YOU SHOULD DO OK FILETYPES

POLICY

  • Recognize that this website is the public face of a private group, and is here to provide information about THLU.
  • We :
    • provide pertinent information that positively reflects on THLU and its members;
    • err on the side of being responsible in what is published. We will not mimic some of the more extreme journalism and media ethics.
      Positive is good, negative is not; constructive is good, destructive is not.
    • provide external links as needed, but must be skeptical about external links we do not control.
    • reject content failing to meet the above
    • we claim copyright for all pages, except those submitted and copyrighted by others. Information here can be used by others only with our permission.
  • GENERAL INSTRUCTIONS

  • The webmaster wants computer files, not paper, so send files in email or as email attachments
  • some filetypes are too confusing or complex, and either
    • will not be processed,
    • or will take forever to get onto the website.
  • If there are a lot of files, discuss procedure with webmaster or president.
  • see below

    MOST INFORMATION

    The webmaster will have to revise most input :

    • to make it compatible with the website.
    • as passing time requires changes
    • when circumstances change.
    eg- tables, messages, descriptions, personal information

    Simple changes can be just typed into the email.

    EDITOR OUTPUT FILE

    For more complex changes you might use an editor. When saving your output, select the OUTPUT FILE TYPE to be 'plain text' or '.txt'
    (DO NOT SAVE as doc, word, richtext, html, or the myriad other possibilities.).

    These plain files do not have any formatting that you may have set in the editor. Do not worry about that, as the webmaster will probably have to remove that formatting anyway, and change it to match the website.

    .txt

    INFORMATION THAT MUST BE DISPLAYED AS YOU HAVE PROVIDED IT.

    eg- application forms, newsletters.

    EDITOR OUTPUT FILE

    ** GOOD - SAVE YOUR CONTENT AS A pdf FILE TYPE.
    ie - use 'save as' , and select '.pdf' format output file.

    BAD - avoid the windows 'doc' filetype ; also avoid 'html', 'sxw', or other bloated and vendor specific filetypes. They might be usable, but do not count on it.

    MAKING REVISIONS TO EXISTING WEBPAGE FILES ( also see TIPS below)

    IF YOU SENT A FILE containing errors, and want to correct it, please make the changes and RESEND THE ENTIRE REVISED FILE.

    If an EXISTING WEBSITE PDF FILE needs revised (eg- an out of date application form) the webmaster usually CAN NOT revise it.

    For you to get the file to be corrected, either:

  • use a file you already have
  • download the file from website, and revise it,
  • get the file from whomever made it, and make your revisions,
  • or recreate a pdf file fitting your requirements.

    If you request the webmaster make any but minor changes , EXPECT SIGNIFICANT DELAYS in getting it published!

  • .pdf

    PICTURES

    Each picture for the website must be in a file. Picture files should :
    • have resolution greater than or about 800x600 (webmaster will reduce as needed)
    • be saved as .jpg or .png files (these compressed formats take less space)
    • have captions, or be described in the email so the webmaster can add description of event or people in the picture.

    picture arrangements or galleries to be displayed according to your specific format should be placed into .pdf files (with captions) as described above;

    .pdf
    .jpg
    .png
    .gif

    PROVIDING INFORMATION

    To provide information ... text or images... for the webpages, you must

  • get approval of president and have that approval passed to webmaster;
  • email your content to president or webmaster as:
    • email text
    • or in email attached file of acceptable filetype ( see above ).

    Discuss with webmaster if you have a whole lot of files to send.


  • TIPS TIPS TIPS TIPS TIPS TIPS TIPS TIPS TIPS TIPS TIPS TIPS

  • KEEP IT SIMPLE: when information on the website is to be augmented or revised, please provide the text differences, rather than a complete final correct version. If you provide the latter, the webmaster will have to br eak it into pieeeces anyway (and mistakes will occur).

    For example - if one person is to be replaced in a list, provide text like: "for the October hosts, remove charlie smith, and add Sally Brown"

  • EVENT CONTACT PERSON: every event should have a contact person with their phone and email, so members can get in touch as needed. The default contact person is the president.

  • TIME CRITICAL: If information is time critical, make that VERY clear.

  • PROVIDE A COOKBOOK: If you did something successfully for the club , why not provide a project plan? A checklist for that activity? A list of resources?

    If / When that activity is again needed, the next person will have a 'plan A' to work from. It does not have to be formal - just information a person needs to make the event better. The webmaster can make a place on the website for such information.

  • PROVIDE CRITICISM: We want to make the website better. Please provide feedback about what does not work for you (send to rhs email address below)
  •  

    To report website problems, rhs at dnkk dot com